Seven Reasons Property Managers Should Outsource Facility Management

Discover how facility maintenance for property management companies can streamline operations, reduce costs, and keep tenants happy. Click to learn more!

In the realm of real estate, the unsung hero that keeps the empire standing tall is facility maintenance for property management companies. It’s the backbone of operations, ensuring that the essentials – lights, water, and heat – are in perfect harmony, making tenant satisfaction a top priority.

But let’s dive deeper: this role extends beyond mere repairs. It’s like a football game, where every element, from HVAC units to carbon monoxide detectors, must perform flawlessly. The breadth of tasks, across widespread commercial properties, underscores the perpetual demand for skilled professionals.

The journey is not without obstacles. High turnover rates can disrupt consistent revenue streams, making it imperative to stay vigilant in building upkeep.

However, if you outsource your facility maintenance, you don’t need to constantly source new help. We do that for you.

So why do 50% of surveyed PMs continue to hire in-house facilities staff?

We’re diving into the challenges PMs have with facility maintenance.

1. The Coordination of Facility Maintenance and Property Management

What does the partnership between a facility maintenance firm and a property management company entail? It’s like the behind-the-scenes crew of a football team, the coaches, managers, sports medicine doctors, work to together to ensure the players (AKA your buildings) are at their best. This partnership covers everything from routine cleaning to emergency repairs, maintaining the property’s peak condition. But when you’re working with an in-house team, it gets murky. In-house teams tend to lack communication and fall into default mode instead of trying to delight at every interaction.

2. The Impact of Property Maintenance

Property maintenance goes beyond reactive fixes; it’s a proactive strategy to prevent problems, ensuring a safe and comfortable environment. Regular upkeep not only boosts tenant satisfaction but also incrementally increases property value. However, when you rely on an in-house team, you don’t have the specialty experts who can make strategic improvements.

3. Navigating the High Turnover Challenge

High turnover in facility maintenance is a tough challenge that property management companies face. It can lead to inconsistent service, which disrupts the smooth running of operations. But you don’t need to worry about that when you outsource. The company takes on talent management.

4. The Art of Communication and Transparency

Effective communication is the linchpin in property management, essential for tenant satisfaction and streamlined maintenance tasks. Similarly, transparency in facility services builds trust by being upfront about maintenance costs and procedures.


5. Conducting Routine Inspections and Managing Emergencies

Routine inspections are the preventive measures that keep properties in prime condition, while a solid emergency plan ensures swift action during unexpected crises.


6. Leveraging Technology for Efficient Operations

Embracing CMMS software revolutionizes property management, streamlining tasks and ensuring seamless operations.

7. Selecting the Right Maintenance Technician

The ideal maintenance technician possesses a blend of technical expertise, reliability, and clear communication skills, acting as the property’s guardian.

Ensuring Success in Facility Maintenance

Facility maintenance for property management companies is a complex coordination of tasks, challenges, and technological advancements. It’s not just about fixing issues but ensuring that every component works in to maintain tenant satisfaction and safety. High turnover and technological demands present opportunities to refine strategies and enhance operational precision. Remember, in the realm of real estate empire-building, the collaboration of skilled facilities professionals and property managers is the key to success.


Kroeschell delivers the right building solutions, at the right time. Ready to learn more about our facilities engineering, maintenance, and operations services?

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